Position: Senior Accountant
Reporting/Supervisor: Sr. Finance Manager, Acceso
Location: Port-au-Prince / Haiti
Contract: Permanent employee following trial period
Entity: Acceso Haiti
About Acceso
Acceso (www.acceso.org) is a social enterprise that is revolutionizing food systems in Latin America and the Caribbean to put smallholder farmers first. Acceso’s mission is to create fundamental and lasting positive economic change in the lives of rural smallholder farming families. Our entrepreneurial model provides smallholder farmers with a sustainable way to participate in formalized markets, enabling them to work themselves out of poverty with dignity and to prosper. Acceso currently operates a portfolio of three social businesses in Colombia, Haiti and El Salvador and an ag-tech tool (Extensio) founded in Mexico. Across our agribusinesses, we have impacted more than 26,000 smallholder farmers and farm workers, generating more than $60m in farmer income to date.
About this role:
Acceso is seeking an Accountant with a collaborative, positive, proactive attitude, strong communication skills, and a passion for accounting, who strive to deliver outstanding results. He or She will provide support and leadership for the accounting team to help them be successful in their roles. The accountant is a key member of Acceso Haiti team and is responsible for enforcing proper accounting policies and processes.
Key responsibilities:
- Financial & Tax Management
- In depth knowledge of accounting, including all G/L entries
- Oversee accounts payable and ensure management approval of spend
- Ensure compliance with local Haitian tax regulations (DGI), including timely filing of tax returns and payroll withholding.
- Ensure proper and timely weekly close of Sales, as well as monthly close of financial accounts ((Bank accounts, accounts receivable, employee-related liabilities and advances, customer advances, and amortizations)
- Internal and external financial report preparation and explanation of results with management
- Drive process improvements and efficiency
- Ensure efficient use of the ERP (NetSuite) and streamline reporting. Administer oversight of bank accounts
- Check/ record intercompany transactions
- Treasury & Cash Flow Management
- Participate in treasury planning and monitoring in coordination with Finance Management, reviewing available funds, scheduled expenditure and payment priorities.
- Identify foreign exchange needs and coordinate the corresponding requests in accordance with established authorization levels.
- Review cash and bank balances, liquidity needs and payment commitments weekly with Country Management.
- Coordinate available funding and payment schedules with the person responsible for procurement during product purchasing periods.
- Oversee bank accounts and provide accounts receivable, accounts payable and cash balance information for weekly and monthly cash reports.
- Accounting Records and Month End Close
- Ensure the timely weekly sales close and monthly close of all assigned balance sheet accounts, verifying balances, reconciliations, and supporting documentation while actively following up on discrepancies and outstanding items.
- Record operating transactions in accordance with the organization’s financial and accounting systems and established standards.
- Prepare the staff payroll settlement, including salaries and benefits.
- Record monthly payroll in NetSuite in accordance with the approved payroll schedule and supporting documentation.
- Allocate monthly expenses through SuiteKey in coordination with Finance Management, in accordance with grant budgets and in coordination with the person responsible for projects.
- Record asset recognition in NetSuite in coordination with Finance Management and on the basis of supporting documentation.
- Reconcile employee advance and prepaid rent accounts monthly, investigate discrepancies and coordinate their resolution.
- Record loan interest monthly in coordination with Finance Management and on the basis of the corresponding supporting documentation.
- Support inventory valuation, cost of goods sold (COGS) analysis, and stock reconciliations for the agribusiness operations.
- Perform daily, weekly, and monthly reconciliations, investigating and resolving any outstanding or unreconciled items.
- Billing
- Prepare customer invoices and follow up on collections. (check inventory availability and conversion for invoicing).
- Review supplier payments and customer collections to ensure they are timely.
- Evaluate and analyze accounts receivable and maximize recovery.
- Prepare and record project billing in coordination with Finance Management and the person responsible for projects, in accordance with the closing schedule and corresponding reconciliations.
- Data Verification and Analysis
- Prepare and ensure that financial documents are delivered on time to management
- Ensure the reliability of all entries and accounting information.
- Complete daily, weekly and monthly reconciliations, along with research and follow up of unreconciled items
- Evaluate, analyze, and maximize recovery of A/R
- Analyze financial statements for discrepancies and other issues that should be brought to the attention of management
Other Skills and Attributes
- Minimum of four (4) years of experience in accounting.
- Bachelor’s degree in accounting
- Experience in agribusiness or rural development projects, specifically in food industry or in businesses that manage inventory
- Mastery of accounting and office software: Word, Excel and PowerPoint, NetSuite
- Advanced user of MS Office Suite applications
- Oral and written fluency in French, Kreyol and English or Spanish
- Detail-oriented and able to effectively meet deadlines and achieve results
- Be available for multi-day missions within the country and potentially abroad